Makerspace Staff Guide

• Retrieve Make keys from the PC desk.
• Turn on overhead ventilation and lights. 
• On staff PC, open Assabet Interactive (AI), Workflows, DART, and any other relevant pages/programs.
• Remove radio from charging station and turn on.
• Turn on 3D printer laptops and open Cura.
• Adjust latch mechanism on both makerspace doors to keep the space unlocked, but keep doors closed. 
• Check AI for today’s machine reservations and record them on the white board. 
• If there were any overnight prints by patrons, weigh them, bag them, charge the account, and contact the patrons to notify them that their print is ready.

Make I

• Put any laptops and sewing machines in their cases/bags and in the cabinet.
• Make sure the 3D scanner desktop is logged off.
• Close and lock both doors.

Make II

• Make sure the south door is closed and locked.
• Turn on main lights, overhead lights, and laser cutter exhaust.
• Log into both staff computers with the staff-li username.
  • Log into WorkFlows.
  • Open Chrome and log into all tabs as needed.
  • Check AI for reservations.
• Process overnight 3D prints - for each print:
  • Remove from plate.
  • If it failed, email patron using template, recycle both the filament and white card.
  • If it succeeded, weigh print, bill patron if needed, bag and place in cabinet, email patron.
  • Reboot the laptop and place the SD card back in the kit, return kit to staff area.
• Put away any tools or kits that were left out.
• Clean the laser cutter lens if it was not done during the previous closing (look for the sign on the laser cutter lid).
• Open both sides of the main doors and prop them open. The doors can be left locked when propped open. These doors should not be closed during Open Hours.

• Collect Design Lab keys from 515 key box. Place in short filing cabinet beside Design Lab desk to unlock filament as needed.
• Log into the staff computers with staff-ma credentials.
  • Log into WorkFlows.
  • Launch the Makerspace Database.
    • Note: the database is being phased out, but we will be referencing it in the transition phase as we transfer patron information on badging and waivers into Workflows.
  • Pull up Assabet Interactive and bring up the day's reservations.
  • Make sure DART is logged in for tracking statistics.
• Turn on the laptops for the 3D printers. Open Cura. 
• If there were any overnight prints by patrons, weigh them, bag them, charge the account, and contact the patrons to notify them that their print is ready.
• Straighten tables and chairs if out of place from day before. Wipe down tables if needed.
• Sweep up any debris still on the floor from previous Open Hours.

• Retrieve keys from the PS desk, unlock the space, and return keys to desk.
• Turn on lights. 
• Turn on air/heat if needed (thermostat just left of the door).
• Log into staff laptop with staff-sa login
• On staff laptop, open Assabet Interactive (AI), Workflows, DART, and any other relevant pages/programs.
• Turn on 3D printer laptops and open Cura.
• If there were any overnight prints by patrons, weigh them, bag them, charge the account, and contact the patrons to notify them that their print is ready.

• Ask patrons to begin clean-up at least 15 minutes prior to closing. Everyone must be out of the room at closing. 
• Adjust latch mechanism on both Makerspace doors to lock the space. 
• Confirm that all checked out items have been marked as “Returned” in AI. 
  • Mark all 3D printers “Returned” even if they will be left running overnight 
• Turn off all machines and shut down 3D printer laptops. 
• Clean any messy workstations and return items to their boxes or cabinets. 
• Sweep the floor if you have time. 
• Erase reservations from the white board. 
• Restart the staff PC. 
• Close and lock any open windows. 
• Turn off overhead ventilation and lights 
  • DO NOT turn off ventilation if a 3D printer will be left running past closing 
• Return keys to the lock box near the AMH. 

Closing – Make

•     Put away any machines into their bags and return bags and kits to cabinet.
•     Lock machine cabinet.
•     Make sure Silhouette laptop and scanner desktop are logged off.
•     Retract ceiling cords.
•     Cleaning up any trash, scraps, etc.
•     Check for patron materials.
•     Turn off lights.
•     Lock both doors.

Closing – Make II

•     Laser & CNC
  •     Shut off machine.
  •     Close out any programs on computer.
  •     Leave computer on.
  •     Laser – clean the lens or note that it needs to be cleaned in the morning.
  •     Laser – make sure air assist is turned off.
•     3D Printers
  •     No jobs running:
    •     Close Cura.
    •     Shut off laptop & printer.
  •     Overnight job running:
    •     Check to make sure print hasn’t failed.
    •     Check to make sure slip with patron info is visible.
    •     Leave both the computer and printer on.
•     Converters
  •     Make sure machines are off an no patron materials left behind.
  •     Make sure remotes are back in bin in Make II.
•     All stations
  •     Put away kits and tools.
  •     Check for left behind patron materials (especially USB drives).
•     Room & staff area
  •     Unplug anything from ceiling outlets and retract cords.
  •     Reboot staff computer.
  •     Shut off lights and exhaust.
  •     Close and lock all doors.

• Ask patrons to begin clean-up at least 15 minutes prior to closing. Everyone must be out of the room at closing.
• Make sure all machines are returned in Assabet Interactive.
• Restart all computers and laptops, including the staff laptop, excluding 3D printers that will run after hours.
• Turn off all machines (excluding 3D printers that will run after hours).
• Make sure everything used during Open Hours has been returned to its rightful place.
• Make sure extension cords are back in their starting positions.
• Sweep up any debris on the floor from projects created during Open Hours.
• Straighten tables and chairs, returning them to their original layout.
• Lock filament cabinet and return Design lab keys to 515 key box.

• Ask patrons to begin clean-up at least 15 minutes prior to closing. Everyone must be out of the room at closing. 
• Confirm that all checked out items have been marked as “Returned” in AI. 
  • Mark all 3D printers “Returned” even if they will be left running overnight 
• Turn off all machines and shut down 3D printer laptops. 
• Clean any messy workstations and return items to their boxes or cabinets. 
• Wipe down tables and sweep the floor if you have time. 
• Shut down the staff laptop. 

• Turn off lights.
• Retrieve keys from the PS desk, lock the space, and return keys to desk.